Please join us in our next PSAC NCR Annual General meeting (AGM) that will take place on June 13-14, 2025, in a hybrid format. Members can join in person at the Hilton Lac Leamy (3 Bd du Casino, Gatineau, QC J8Y 6X4) or virtually on Zoom. Our hours of sitting will be from 9:00 a.m. to 5 p.m. Registration will start at 8:30 a.m. We encourage members to arrive early to facilitate registration.

To know how many delegates your local can register for this meeting, please refer to the entitlement list above. Please ensure that your local nominates alternate delegates in case your primary delegates are unable to attend. The meeting agenda and other documents will be made available on this webpage.

The Zoom link will be sent to participants no later than June 6.

Registration

The deadline for registration is May 22, 2025. Please fill in the below form for registration.

The quorum required for this meeting will consist of the REVP and 20% of members of the Council, per the PSAC-NCR bylaws. Quorum will be 62 members.

Resolutions

Resolutions will be accepted until May 2, 2025. Check out this guide on how to write a good resolution. All resolutions must be sent, with the minutes approving them, before the deadline to revp.ncr-vper.rcn@psac-afpc.com.

Elections

The following positions will be up for election at the AGM:

• Treasurer
• Members-at-large (x3)
• Alternate members-at-large (x3)
• Standing Finance Committee (x3)
• Separate employers representative (x1)

Family care

Where the member is the sole caregiver at the time of this meeting, the PSAC Family Care Policy (FCP) will cover costs for care during the day outside normal work, school or daycare hours. Members are entitled to claim fees related to the care of the following family members who reside on a full- or part-time basis with the member:

1. A child under 18 years of age.
2. A person with disability
3. An adult, who is dependent, requiring care

Delegates are encouraged to review the PSAC FCP prior to registration and should indicate their request via the meeting registration form.

Expenses

Meals for those attending in person : Lunch, along with morning and afternoon coffee, tea and snack, will be provided.

Meals for those attending virtually: Per-diems will be allotted for lunch.

Please note that there will be no compensation for overtime and no per-diems will be given for those attending in-person.

Delegates who are regularly scheduled to work on Fridays and/or Saturdays are eligible for compensation of salary upon receipt of official work or shift schedule.

Actual loss of salary will be reimbursed for working hours lost in order to attend the meeting and eligible delegates should request a Union Authorization Letter (UAL) from the Office of the Regional Executive Vice-President.

Where a delegate with a disability incurs additional expenses related to the accommodation of their disability, these expenses will be reimbursed provided they are reasonable and pre-authorized. Receipts are required.

Scent-free policy

In consideration for the health of members who may suffer from environmental disabilities, and with the goal of eliminating a contaminant from the air, PSAC asks that all participants attending to refrain from using scented products. These include perfume, colognes, as well as scented lotions, hairsprays, deodorants, and other products promoted by the fragrance industry.

Other information

To reach the Office of the Regional Executive Vice President please contact Dana Ouellette at revp.ncr-vper.rcn@psac-afpc.com.

In solidarity,

Ruth Lau MacDonald
Regional Executive Vice-President