Exeter Green Party’s (EGP)

Annual General Meeting (AGM)

Held Wednesday 31.07.2024 18:30 - 20:30

In person at Palace Gate Centre, 3 Palace Gt, EX1 1JA and online

Agenda

1. Welcome and apologies - 5 minutes.

2. Appointment of Election Tellers - 2 minutes

1. Chris Musgrave and Sarah Krys

3. Confirm minutes from previous AGM held 27.07.2023 - 2 minutes.

4. Presentation of reports from party officers with Q&A:

1. Joint Executive Committee report - taken as read, up to 5 minutes for supplementary info.

2. Treasurer’s - no report received.

3. Up to 10 minutes for questions on the Joint Executive report.

5. Note of thanks for officers elected/co-opted since March - up to 5 minutes:

1. Jonathan Dawson.

2. Moragh Mason.

3. Peter Cleasby.

4. Martha Lee.

5. Chris Musgrave.

6. Election of Executive Officers:

Only candidates that submitted a statement by the deadline will be eligible for election at the AGM.

1. Statements of prospective candidates - taken as read, 3 minutes each for supplementary information.

2. Questions and Answers - up to 10 minutes.

3. Vote for Executive Officers:

As well as the candidates proposed, there will be an option for Re-Opening Nominations (RON). Due to being a hybrid meeting, an online ballot will be taken via zoom for those attending online and a physical ballot for those in person.

1. Chair - Bernadette Chelvanayagam

2. Elections Coordinator - Bruce McClure & Joe Mitchell (role share)

3. Internal Governance Officer - Eric Helianthus

4. Volunteers Coordinator - no statements submitted so this role will be vacant until the Executive Committee can co-opt a member into it.

5. Young Greens Officer - Thomas Richardson

1. Election of legally required non-voting, functional Officers:

Only candidates that submitted a statement by the deadline will be eligible for election at the AGM.

1. Statement of prospective candidates - taken as read, 3 minutes for any supplementary information.

2. Question and Answers - up to 5 minutes.

3. Vote for Officers:

As well as the candidates proposed, there will be an option for Re-Opening Nominations (RON). Due to being a hybrid meeting, an online ballot will be taken via zoom for those attending online and a physical ballot for those in person.

1. Recorder - Gareth Carey-Jones

2. Data Officer - Jonathan Dawson

3. Data Protection Officer - no statements submitted so this role will be vacant until the Executive Committee can co-opt a member into it.

4. Election Agent - no statements submitted so this role will be vacant until the Executive Committee can co-opt a member into it.

5. Treasurer - no statements submitted so this role will be vacant until the Executive Committee can co-opt a member into it.

If there are any vacancies left at the end of this meeting the Executive Committee will aim to co-opt members asap which will then be voted on at a subsequent EGM; in line with EGP’s Constitution.

1. Report from Deputy Leader of Councillor Group - Carol Bennett

1. Up to 10 minutes for report.

2. Up to 10 minutes for questions.

2. Any other business (AOB) previously notified to the Executive Committee.