As of the Annual General Meeting (AGM) held on 31.07.2024 the following roles remain vacant:

Executive Officer

• Volunteers Coordinator - As previously established.
  • Definitions:
    • To ensure that the party is recruiting and mobilising volunteers for election work and roles that support Exeter Green Party’s collective work.
    • This entails delivering activities to recruit new volunteers, delivering regular training to volunteers and supporting them to deliver on tasks agreed as part of the party’s election strategy.
    • Support election leads (ward/division etc) to deliver on tasks associated with their roles which concern literature bundling, round allocation, literature delivery and year-round door knocking.

Legally and constitutionally required officers

• Data Protection Officer - As defined by the Party and by law.
  • Definitions:
    • To be the first point of contact for the Information Commissioner and for individuals whose data is processed i.e. members and volunteers
    • To monitor compliance with data protection laws, including managing internal data protection activities, advise on data protection impact assessments; train officers and conduct internal audits.
    • To inform and advise the controller, its officers and any associated processors about their obligations to comply with the UK GDPR and other relevant data protection laws.

• Election Agent(s) - As defined by the Party and by law. Inclusive of the roles nominating officer(s) and holder of Register Authority. The election agent is legally responsible for:
  • Being the 'promoter' of their candidate in both printed imprints and digital imprints (the agent name must appear as the promoter).
  • Authorising publications from the candidate.
  • Authorising candidate spending and ensuring compliance with election law, including submitting a 'nil return' expenses declaration for non-target candidates (any candidates that didn’t campaign and thus didn’t incur expenses).
  • Handling donations and ensuring compliance with election law.
  • Keeping meticulous records of campaign spending and donations.
  • Reporting campaign expenses and donations after the election.

• Treasurer - As defined by the Party and by law.
  • The Treasurer has the legal obligation under PPERA to maintain proper accounts for the party, including financial tracking, signing-off on expenditure, and reporting back to the Executive Committee and membership.
  • They are also responsible for ensuring the local party is compliant with GPEW financial reporting rules, including the quarterly return, and with all relevant legislation.
  • They shall keep thorough records of all income and expenditure and are responsible for the creation and updating of the local party’s budget.
  • As part of their role, they shall work with the party’s Election Agent(s) to ensure accurate reporting of election expenses.
  • Where there is no Fundraising Coordinator/Officer, the Treasurer is responsible for income generation plans.

• Deputy Treasurer -
  • To support the Treasurer in fulfilling any and all responsibilities as detailed above.

For reference: PPERA stands for Political Parties, Elections and Referendums Act 2000.

As well as the roles listed above remaining from the AGM in July, the following roles have been identified as crucial while we prepare to start campaigning for the 2025 Devon County Council (DCC) election:

• Division Organisers -
  • Previously ‘Ward Lead’, the person(s) holding this role will organise a team to ensure all campaigning within their respective division/ward is undertaken. This entails establishing a team to carry out key actions such as bundling, organising delivery rounds, recruiting and allocating volunteers to deliver, organising regular door-knocking (proven to be our most impactful and successful campaigning method), recruiting and training volunteers to door-knock, organising the creation of election literature with relevant stakeholders (candidate, councillors if applicable and the executive). One of the most important roles within any local party.
• Fundraising Coordinator -
  • A role to organise and facilitate fundraising methods and events.
• Events Coordinator -
  • A role to organise, promote and facilitate events to encourage member engagement, inviting speakers and working with the volunteers coordinator to track if we have any members or volunteers wanting to give presentations/Q&As on specialist subjects.
• Communications Coordinator -
• Safeguarding Officer - As required by the Green Party’s Constitution and supporting documents, following the Green Party’s safeguarding policies.
  • To receive, record and act (including contacting external authorities such as the police where required) on all safeguarding concerns reported to Exeter Green Party, to ensure that no child, young person or adult at risk is put at risk through their involvement with the Green Party. 
  • To ensure that safeguarding information about an individual safeguarding concern is shared appropriately within the Green Party, including the local Executive Committee, Green Party Regional Committee and other relevant bodies.
  • To promote a culture of safeguarding throughout the local Party, ensuring the Executive Committee fulfils their safeguarding responsibilities.
  • To keep up to date with Green Party Safeguarding Policy. 
  • To participate in safeguarding training where possible.
  • To regularly report on the application of the Green Party’s Safeguarding Policy to the Executive Committee, including the number of safeguarding concerns reported and recorded. 

If you are interested in any of these roles, please write to us at hello@exeter.greenparty.org.uk

If you want to apply for any of these roles, please send us a 150-word statement to the same address.